We are Hiring!

Yes, that’s right. We are growing and looking for an office manager to join our team.

This role involves a broad range of responsibilities and is an essential support role for Cloud 9’s team of nonprofit advisors. This role is perfect for a versatile individual who can manage multiple priorities and enjoys a dynamic working environment. The office manager plays a pivotal role in ensuring the seamless operation of the business and supporting the team in serving our nonprofit clients.

This position requires in-house days at our office in downtown Fort Lauderdale. It is important that this person be in the office with the rest of the team. The competitive benefits package includes 20 PTO days, a health stipend, a 401K, and more. Parking is provided. The salary range for this position is $50-$60K.

Key Responsibilities:

Daily:

• Email management

• Scheduling meetings and managing calendars

• Utilization of company project management system

• Proactive support to leadership team

Weekly:

• Participate in weekly production meeting

• Assist with bookkeeping

• Contract preparation and submission through DocuSign

• Check Grasshopper for voicemails

As Needed:

• Contracts for 1099 subcontractors

• Get W9s for 1099 subcontractors

• Client and team gifts on birthdays and company and client anniversaries

• Organize annual retreat(s) and EOS days

• Order supplies and coordinate deliveries

• Monitor and ensure satisfactory file and folder structure on the company’s shared drive

• Schedule annual reviews and facilitate the completion of corresponding documents

• Support team members with travel arrangements

• Maintain company’s computer inventory list, order computers when necessary, schedule Genius bar appointments, etc.

• Own client onboarding process

• Own employee onboarding process

Qualifications

• Bachelor’s or associate's degree in business administration or a related field.

• Minimum of 2 years of experience in an administrative or support role, preferably in the nonprofit sector.

• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and Google Workspace and familiarity with project management software.

• High level of professionalism and the ability to maintain confidentiality.

• Strong interpersonal skills and building and maintaining positive relationships with clients and team members.

Personal Attributes

• Commitment to live out the Cloud 9 values: Reliable & Responsive; Bringing Joy in All We Do; Achieve Success with Purpose; Empathy at Heart and Authentic & Genuine

• Proactive and resourceful problem-solver with a can-do attitude.

• Detail-oriented with a high degree of accuracy in work.

• Flexible and adaptable to changing priorities and demands.

• Passionate about supporting the nonprofit sector and contributing to the success of clients.

If interested, please send your cover letter and resume to jess@thrivewithcloud9.com.